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Policies

Last Modified: December 17, 2013

Accessibility

Price Key

Camper T-Shirt Policy

Program Policy

Cancellation Policy

Publicity

Credit

Refund Policy

Dismissal From Camp

Refunds for Birthday Parties

Electronics

Refunds for Boredom Busters

Medical Insurance

Transfer Policy

Medical Refunds

Waiting Lists/Participant Substitution

 

Accessibility

Accommodations for participants with disabilities will be provided with two weeks advanced notice. Please call, fax, or email your request to (530) 754-4304 or youthprograms@campusrec.ucdavis.edu.
 

Camper T-Shirts Policy

All day camp participants will be required to wear their camp t-shirt each day of camp. We will provide one shirt per participant per week of camp as a part of your camp registration fees. Additional shirts may be available for purchase as supplies last.
 

Cancellation Policy

If for unforeseen reasons, such as low enrollment, and Youth Programs needs to cancel a program, we will reschedule it if possible. If rescheduling is not possible, we will issue full refunds or credits toward another activity.
 

Credit

In some cases, credits are given in lieu of refunds and must be used for the specific program originally purchased. Credits must be used within the summer they are given.
 

Dismissal From Camp

On occasion, dismissal from camp may be necessary for behavior reasons. This action will take effect only after consultation among parents, camper and the Senior Assistant Director of Youth Programs. If a camper is dismissed for disciplinary reasons, there will be NO REFUND for the unused days.

There are times when the camp must dismiss a child due to a physical or developmental disability that precludes the child from participating safely or effectively in a group. Dismissal will take effect only after consultation among the parents, camper and the Senior Assistant Director of Youth Programs. Dismissal for the aforementioned reasons will result in a complete refund for the unused days.
 

Electronics

Electronics (cell phones, hand-held video games, etc) are prohibited in camps and will be confiscated by the camp student manager, to be returned at the end of the day.
 

Medical Insurance

All campers are required to have current personal Medical insurance during their time at camp.
 

Medical Refunds

Requests for a refund or transfer in cases of illness or injury are considered up to the first day of class with a doctor’s note or letter from the parent or guardian requesting the exception. No medical requests will be considered after the first day of class.
 

Price Key

A: UC DAVIS STUDENT/ARC MEMBER
B: NON-UC DAVIS STUDENT/NON-ARC MEMBER
 

Program Policy

The state of California requires that sponsors of recreation programs inform parents of the nature and structure of programs in which their children are participating. Child-care and recreation are differentiated by the State and the differences are included in a manual called The California Community Care Licensing Manual. Programs that meet the definition of child-care must be licensed by the State. In order to become licensed, a program must meet a variety of requirements related to facility, staff and program structure. Recreation programs, as defined by the State, are exempt from the licensing requirement, but it is mandated that parents/guardians of children registered from recreation programs be notified of the following: Children participating in drop-in recreation programs are not there to receive structured child-care and supervision. Children have the right to come and go from the facility and staff will not supervise children to prevent them from leaving the facility when they desire. The State also requires that the sponsor of the program have a signed statement from each parent/responsible party that they understand the conditions under which the facility operates and that it is not a licensed child-care facility.
 

Publicity

Campus Recreation may from time to time photograph or videotape participants and use them for promotional materials. Unless informed otherwise at the time of registration, the department will presume consent for minors to be photographed and videotaped has been given by parents/guardians.
 

Refund Policy

Once a registration has been completed, all reservations are considered final. If you wish to cancel your registration, you will be issued a refund minus a 10% or $10 processing fee, whichever is higher. Cancellations must be requested no less than ten (10) business days prior to the first day of the program to qualify. Refunds received after this timeframe will be granted only if a waiting list exists for an activity and we are able to sell the spot to a person on the waiting list. If the spot is sold, we will then issue a credit or refund minus a 10% or $10 processing fee, whichever is higher. If we are unable to sell the spot, we will not be able to refund the registration fee.  

Classes/camps are not prorated, (with the exception of camps over July 4th), nor are session dates individualized. Refunds are not available for vacations, special events, or other personal commitments that prevent attendance.
 

Refund Policy for Birthday Parties

The $75 deposit is non-refundable. No refunds, transfers, or credits are given unless a facility is closed due to unforeseen circumstances. If rescheduling is not feasible, we issue refunds or credit towards another activity.
 

Refunds for Boredom Busters

A written request for a refund or transfer must be received in the Youth Programs office no less than ten business days prior to the first day of class to qualify. Refunds and transfers are assessed a 10% processing fee per activity. No refunds, transfers or credits are issued for requests received within ten business days of the start of the first class. Classes are not prorated nor are session dates individualized.
 

Transfer Policy

Requests for a transfer from one youth activity to another will be charged a 10% or $10 processing fee, whichever is higher and can only be completed if there is a spot available in the desired camp to which the camper will be transferred. Requests for transfers must be received in the Youth Programs office no less than ten (10) business days prior to the first day of class to qualify. Transfers received after this time-frame will be granted only if a waiting list exists for the original activity and we are able to sell the spot to a person on the waiting list. If we are able to sell the spot, we will process the requested transfer and charge a 10% or $10 processing fee, whichever is higher.
 

Waiting Lists/Participant Substitution

Waiting lists will be created once an activity fills. If space becomes available, we will begin calling people on the waiting list. Participants may not be registered for camp and on a waiting list for the same week. Only participant substitutions between qualifying siblings (age and skill appropriate) are allowed.